Make sure that the distance for which you schedule your event (which is the official distance) is close to the distance of the route you will use.  (The actual route distance must be between 95% and 120% of the scheduled distance, and at least as long as the minimum distance for that class of event (100km for a populaire, 200km for a brevet, 1200km for a Grand Randonnée).

Time Allowed and Credit Given – The time allowed to finish your event is based on the official (scheduled) distance, not the actual route distance.  So if you schedule your 1240km Grand Randonnée as 1200k, riders will have 90 hours, not the 93 hours they’d have for a 1240km event.  Similarly for a 600km brevet whose route is actually 620km: riders would have 40 hours to complete it, not the 41:45 they’d get for a 640k. 

Correspondingly, finishers get credit for the official distance, not the route distance.

ACP-Sanctioned Brevets – Since ACP-sanctioned brevets must have particular official distances (200km, 300km, 400km, 600km, 1000km), you need to tailor your route’s distance to be close to those official distances.

RUSA Populaires and Brevets, Randonneurs Mondiaux-Sanctioned Grand Randonnées – Since these events may be of arbitrary distance (within the distance range of their class, of course), you can schedule them to be close to the actual route distance. 

For RUSA events, if you find your route is substantially different from the distance you’ve scheduled, contact the Brevet Coordinator to have the official distance changed, and make sure your control cards reflect the actual time allowed.

For RM-Sanctioned events, you cannot change the scheduled distance after they’ve been submitted to RM (in the fall of the previous year), so make sure that your actual route is close to the scheduled distance.

[1/2015]