Randonneurs USA Board of Director Minutes

September 13, 2023

1. Call to order: The meeting was called to order at 8:03 p.m. Eastern time, over Zoom.  The following members were present.  
   1. Bill Bryant
   2. Dawn Piech 
   3. Charlie Martin
   4. Dan Driscoll
   5. Rob Hawks
   6. Vinny Muoneke
   7. Gardner Duvall
       
2. The Treasurer did not appear, and his written report was discussed and accepted.  There was a discussion about completing appointments to the new Financial Audit Committee.

3. Minutes: The minutes for the August 2023 meeting were approved.  

4. The video project discussion was led by Dawn.  All five short reels and one longer video have been released on Instagram, the RUSA organization Facebook page, and the RUSA website.  Additional release channels were discussed which include the Randonneurs USA sport organization Facebook page, RUSA Google groups, RBA Google groups, Randon Google groups.  Dawn will solicit input from the Membership Committee as well moving forward on this project. We have received comments about the reversed-mirrored images on some portions of the reels and video. Dawn and Bill have discussed this with the producer of the video. If additional videos with film makers are produced, there will be a provision in the contract that this will not be utilized.

5. A motion that (1) all LRM events in excess of 1199 kilometers shall be submitted to the President of RUSA no later than July 31 of the calendar year before the brevet, and (2) a grand randonnee application in the form provided by RUSA shall be submitted for all such LRM events, regardless of whether the event has been approved in a prior year, was seconded and passed.

6. 2024 domestic grand randonnées were discussed.  After late submission, approval was granted to New York – Montreal – New York.

7. There was discussion about the RBA transition in IA: Central and the possible reactivation of the MO: St. Louis region.  The RBA Liaison also submitted a written report.

8. The Website Committee submitted a written report. There was discussion about the process for application for R5000 and R10000 awards following PBP 2023.

9. Dawn announced that a special Between Controls will be delivered on October 1 with a call for Board nominations.  There have been some additions to the calendar section of each edition which are: Event type and awards available to allow members to access these with each edition. As well, there is a hyperlink to YouTube on the bottom of each edition.

10. There was a discussion concerning the recognition of volunteers, including RBAs.  Also discussed was the committee appointed in 2023 to consider volunteer recognition.  All Board members are to answer a questionnaire Vinny provided on the subject of volunteer recognition.

11. A special Board meeting was set for September 26, 2023, by Zoom, for the refinement of 2023 goals.
     
12. The next regular meeting was set for October 11, 2023, by Zoom.
     
13. Adjournment: The meeting was adjourned at 9:50 Eastern time, without objection.