October 8, 2024 Board Meeting

Randonneurs USA Board of Director Minutes

October 8, 2024

 

  1. Call to order: The meeting on October 8, 2024 was called to order at 8:01 p.m. Eastern time, over Zoom.  The following members were present.  
    1. Bill Bryant
    2. Dawn Piech 
    3. Charlie Martin
    4. Rob Hawks
    5. Gardner Duvall
    6. Dave Thompson

      Vinny Muoneke had an excused absence.
       
  2. The Treasurer submitted a written report for September.
     
  3. Gardner reported that the Financial Audit Committee reviewed the September Treasurer Report, without taking action on it.
     
  4. RUSA’s forthcoming liability insurance renewal was discussed, along with the process for an expedited consideration to achieve timely renewal.
     
  5. The Marketing Committee provided a summary of its survey of RBAs.  A future meeting of the Marketing Committee was discussed, to be attended by Dawn and Dave.
     
  6. A motion was passed to attend and create a RUSA presence at the 2025 Philly Bike Expo, in order to increase awareness of and interest in RUSA, with a budget of $4,500.  Dawn is leading this effort.
     
  7. The RBA Liaison reported on the potential 2025 calendars of NY:Long Island and VA:Tidewater.

    A motion to appoint Randy Anderson as RBA for IL:Quad Cities was approved.  Based on his prior involvement with brevet organization, Randy was approved to conduct as many as two ACP 200s and 300s in 2025, and also to conduct an ACP 400 and ACP 600 with the involvement of the prior RBA.

    A motion carried to approve the 2025 calendars submitted for all other regions.

    A complaint about an RBA, previously investigated by Rob and Charlie, was discussed again. Dave will now be involved in resolving the matter.
     
  8. An incident of crime against a rider on a permanent route was discussed.  It was agreed that the route submitter could submit a revised route to avoid the location of the crime, and that a disclosure of the crime would be provided along with route materials.
     
  9. A committee composed of Dave, Charlie, Rob and Bill was appointed to discuss the process for consideration of 2026 brevets of 1200k and longer.  Another committee was appointed for the consideration of one-day memberships, with Gardner assigned to the committee. Gardner is interested in analyzing this from the technical viability angle. Charlie requested that a deliverable from this committee would include documenting conclusions, due to the number of times that this topic has been hashed out.
     
  10. Charlie provided an overview of what exists to date for gravel distance awards, and what remains for the gravel committee to flesh out. Lifetime gravel distance awards have been in place for a long time, along with trophy case icons for each tier. There is remaining work to describe the gravel distance awards on the RUSA website, and that content should come from a proposal from the gravel committee.
     
  11. The Website Committee submitted a written report.  Charlie also reported on the many activities this committee has in process.
     
  12. The next meeting was set for November 13, 2024.
     
  13. Adjournment: The meeting was adjourned at 10:15 Eastern time, without objection.