MINUTES OF A MEETING
OF THE BOARD OF DIRECTORS OF
RANDONNEURS USA, INC.
Held October 14, 2020
A meeting of the RUSA Board of Directors was convened by Zoom/ telephone conference and called to order by the President at 17:03 PDT.
The Directors in attendance were:
• Pete Dusel
• John Lee Ellis
• John Ende
• Lois Springsteen
• Tim Sullivan
• Dave Thompson
A motion was made and passed to approve the meeting minutes for September 9, 2020.
The following e-votes were approved – insurance renewal and allowing ACP events to October 31, 2020
Lois presented a treasurer’s report including a Statement of Financial Position Comparison, a Statement of Activity, a Statement of Activity year to date comparison, a cash flow projection for 2020 and a 2021 budget. The budget was not reviewed pending the mediation in the lawsuits to be held on October 29, 2020.
A discussion was held regarding the 2021 fees for the permanent program and the membership fee for 2021. After discussion a motion was passed that the fee for participating in the permanents program in 2021 will be $25.00. Lois and John Lee will discuss with the web team as to whether a member joining the permanent program in December, who is not already enrolled in the permanent program, can ride in a permanent in December based on the payment of the 2021 fee. The membership fee will remain the same.
Lois reported that there is a full slate of candidates for the Board and the RBA liaison position on the Board.
Tim reported on the ongoing litigation. A global mediation of the Romo case and the Starr action is calendared for October 29, 2020. Since Starr has agreed to provide a defense to RUSA in the Romo case RUSA has submitted a demand to Starr to be reimbursed the fees and costs incurred in that case. RUSA has also made a demand to Starr to be paid the attorney’s fees RUSA has incurred in the coverage action.
Dave reported on the permanents program. The route library is increasing and Crista Borras has been approving new routes. Kerin Huber has been handling issues with the routes currently in the permanent route library.
John Lee reported on the ongoing work of the Web Team. The perms program 2021 registration is underway. The coding to support the various scenarios for using make-ups and resuming a series for the P-12 and R-12 awards is being tested. A standard format for listing on the website members who have earned awards is being designed.
The ACP is selling a centenary medal to celebrate 100 years of randonneuring on September 11, 2021 for riders who complete a brevet on that date. The decision was made to order 400 medals and to sell the medals to members for $10.00
The size of the American Randonneur was discussed. Production costs increase if an issue exceeds 48 pages. The editors have been requested to attempt to publish 48 page editions.
The use of MailChimp in order to send emails to members was discussed. Dave stated that it is still the best way to try to communicate with members
Next on the agenda was 2021 scheduling. Rob Hawks presented spreadsheets to the Board listing the calendar data submitted by RBAs including historical data on events submitted in prior years. The Board approved the list of events submitted by the RBAs.
Pete raised the rule that requires RBAs to organize at least one 200km or longer brevet each year for the RBAs region to remain active. Due to the Covid-19 pandemic a motion was passed to waive that requirement in 2021.
The next Board meeting will be held on Wednesday, November 4, 2020 so that the Board can discuss the litigation.
The meeting was adjourned at 18:36 PDT.