May 10 2017 Board Meeting




Held MAY 10, 2017



A regular meeting of the RUSA Board of Directors was convened by telephone conference and called to order at 2002 EST by the President.


The following Directors were in attendance:


  • Debra Banks
  • John Lee Ellis
  • Nigel Greene
  • Susan Otcenas
  • Paul Rozelle
  • Lois Springsteen
  • Dave Thompson


No others were in attendance.


The minutes from the regular meeting of April 5, 2017 were approved as amended.


A discussion was had concerning a Board Covenant.  It was agreed that the discussion would continue by email and telephone prior to the June 2017 Board meeting at which further discussion would be had, if necessary.


Discussion was next held concerning the proposal for the adoption of electronic proof of passage for permanents.  It was agreed that the discussion would continue by email prior to the June 2017 Board meeting, at which the proposal would be addressed further.


A report was received from the Secretary concerning past history on whether it would be possible to take binding votes by email without confirming them at the next Board meeting.  It was agreed that the Board would continue to operate as it had, with votes taken by email being confirmed at the next scheduled Board meeting.


A report was received from the Treasurer on the financial position, including pin sales and stock, tax-related issues, current financial position, and updated membership data.


Discussion was had on the status of jersey orders and actions to publicize the availability and ordering information for the new jerseys to members.  Additional discussion was had on additional RUSA apparel items to offer for purchase through Voler.


Banks reported on the status of the RUSA store, including medal stocks and shipment and the reduction of old inventory items.


A report was received from the President concerning the website committee, including linking to the Voler webpage for direct-order of the new jersey, an update on enabling RBAs to directly select routes for their events, completion of the coding to enable bulk orders from the store, and edits for consistency to various rules.


Discussion was then had about the route approval process for events and the differences between the process of route approval for events and permanents.  The Secretary and Greene would further explore this issue and report back.


Discussion concerning upcoming 1200Ks for 2018 was deferred.


The meeting was adjourned at 2247 EST.


Next meeting: June 4, 2017, at 2000 EST.