March 7, 2018 Meeting Minutes




Held MARCH 7, 2018

A meeting of the RUSA Board of Directors was convened by telephone conference and called to order at 1706 PST by the President. 

The following Directors were in attendance:

• Debra Banks

• John Lee Ellis

• John Capn Ende

• Nigel Greene

• Jake Kassen

• Lois Springsteen

• Dave Thompson

No others were in attendance.

The minutes from the February 7, 2018 board meeting were approved.

The Treasurer presented a February financial report and reported that the 2017 tax return was complete and will be filed after final reviews are done.

The President made some informative announcements:

  1. A Waiver Advisory Committee has been formed,
  2. The RBA “self service” route update tool has gone live on our website with positive feedback. The website committee continues to make good progress on fixing bugs and expanding the website’s architecture to allow for future enhancements.
  3. Review of the Brevet Route Application is in progress with an eye toward making some improvements to the process.

Discussion was had regarding a member’s question on the validation protocol for permanent results submission to our site. The board clarified the policy as follows: “As perms and brevets are on par for many awards (count the same in terms of credit), verification should be no less stringent for perms.  Results should be submitted to RUSA only after they're validated programmatically or approved by a reviewer."

20th Anniversary planning was discussed with regard to activities, apparel, medals and American Randonneur articles. As a result of RBA polling, the board clarified the 20th Anniversary medal eligibility policy. In addition to allowing medal eligibility for rides (calendar or pre-ride) during our celebration week, the board agreed that 1200k rides during the month of August are also counting events for the special medal. The apparel designs have been approved and a medal vendor has provided preliminary designs. Medal handling logistics was also discussed.

Discussion was had regarding PBP 2019 registration information and dissemination to our members via the website. Information will be made available to our members on an ongoing basis using all of our communication channels.

The meeting was adjourned at 1901 PST.