Randonneurs USA Board of Director Minutes

June 14, 2023

1. Call to order: The meeting was called to order at 8:00 p.m. Eastern time, over Zoom.  The following members were present.  
   1. Bill Bryant
   2. Dawn Piech 
   3. Charlie Martin
   4. Dan Driscoll
   5. Rob Hawks
   6. Vinny Muoneke
   7. Gardner Duvall
       
2. The Treasurer did not appear, and his written report was discussed and accepted.  The President was to speak to the Treasurer about investment options for retained earnings.
    
3. Minutes: The minutes for the May 2023 meeting were approved.
    
4. Prior email votes by the Board were confirmed: New RBAs for Houston, Detroit, and Columbus were confirmed after prior email votes.  A prior email vote in favor of a supplemental budget for American Randonneur was confirmed.  A prior email vote in favor of direct sales of RUSA vests by Voler was confirmed.
    
5. A renewed motion to amend the Bylaws to create a Financial Audit Committee was made and seconded.  The motion was to amend the Bylaws to add: Financial Audit Committee: Shall review the work of the Treasurer and report to the Board concerning the reliability of RUSA’s financial accounting.  The motion was carried by a majority vote.  There was a discussion about whether additional committees should be added to the Bylaws, rather than keeping their current status of functioning without amending the Bylaws.  This discussion was deferred to the July Board meeting.
    
6. The RBA-Liaison reported on several RBA transitions and onboardings.  ACP results are up to date and have been current at all times in advance of PBP 2023.
    
7. The Website Committee submitted a written report.  RUSA brevet results will no longer be accepted without an attached route. This previously happened from RideStats regions, but now the route will be linked when RideStats results are submitted.
    
8. Dawn Piech reported that Between Controls 3,251 sends, a 77% open rate, and a 20% click rate.  Content for the July BC of PBP safety and RUSA’s 25^th Anniversary rides were discussed.
    
9. A discussion about a RUSA volunteer award occurred.  Vinny was to follow up with a survey of Board members.
    
10. Dawn led a discussion about gendering RUSA awards.  This discussion was spurred by input from some members about the inclusivity of RUSA’s historical practice, and it included a review of prior Board consideration of the same subject.  Considerations included handling of the matter by international sanctioning bodies, and the level of concern among RUSA members.
     
11. A discussion about a RUSA climbing award was tabled for further consideration pending website considerations.
     
12. There was a discussion about the need for RBAs to submit incident reports, and ways to encourage RBAs to do so timely and accurately.  Dawn shared in the transition (in the early part of 2023) to Misha Heller, there was discussion and suggestion to have a review on the RBA list-serve about the process and criteria of submitting incident reports. There was also a document that needed to have some fields corrected as well.   The matter was left for Bill and Rob to follow up.
     
13. The next meeting was set for July 12, 2023, by Zoom.
     
14. Adjournment: The meeting was adjourned at 9:45 Eastern time, without objection.