MINUTES OF A MEETING
OF THE BOARD OF DIRECTORS OF
RANDONNEURS USA, INC.
Held June 10, 2020
A meeting of the RUSA Board of Directors was convened by telephone conference and called to order by the President at 17:01 PDT.
The Directors in attendance were:
• Debra Banks
• Pete Dusel
• John Lee Ellis
• John Ende
• Lois Springsteen
• Tim Sullivan
• Dave Thompson
A motion was made and passed to approve the meeting minutes for May 13, 2020
Lois presented a treasurer’s report including a Statement of Financial Position Comparison, a Statement of Activity, and a cash flow analysis for 2020
Tim reported on the ongoing litigation. Starr’s motions for summary judgment presently held on June 10, 2020 was to.be conducted as a Zoom hearing. Based on RUSA’s objection to the Zoom hearing the motions were continued to an in person hearing on July 20, 2020.
Dave reported on insurance. RUSA now has a policy issued from McKay insurance. Dave states that RUSA will receive a $22,500 refund from ASI for the unearned premium as a result of the cancelation of that policy.
Deb reported on the work of the permanents committee comprised of Crista Borras, John Lee and Deb. The committee is clarifying some of the information in the Guidance to Contributors that had been sent to members. A Frequently Asked Questions is being developed. The Web Team is developing the software for the new program. Approximately 157 permanents routes have been submitted.
John Lee reported on the work by the Web Team in a written report to the Board. This included the development status of the PayPal integration. The Web Team has developed the architecture for the new permanents program and is now in the development phase of the program including member account creation/ maintenance, annual perms program membership, waiver form management, waiver form, signed waiver form review/ approval/ rejection/, signed waiver form, review, PayPal payments for the perms program membership, registration to ride and changes to perm route administration.
Cap’n reported on the Pandemic Response Committee and its recommendations as set forth in an email from the committee. After discussion the Board unanimously agreed that RUSA will have a soft reopening commencing on July 1, 2020 and adopted the recommendations of the committee. Dave will send a notice to RBAs with more detail to be provided for ride guidelines, RBAs creating a region reopening plan, and the resumption of Award programs.
John Lee reported that the Rules Committee is working on the new Rules for Permanent Riders.
Dave had previously raised having a Google group on the website for providing members with international and national randonneuring news that may be of interest to members. It was unanimously agreed to put this idea aside for now.
Further discussion on revising the posting of the Rando Scout Award on the website was put on hold.
The Handbook rewrite was tabled for discussion at a future meeting.
The application of Grant McAlister to be the regional brevet administrator for the San Luis Obispo region was unanimously approved. The Board would like to thank Vickie Backman for her many years of service as the RBA for the region.
The meeting was adjourned at 18:52 PDT.