January 24, 2024 Board Meeting

Randonneurs USA Board of Director Minutes

January 24, 2024

 

  1. Call to order: The meeting on January 24, 2024 was called to order at 8:00 p.m. Eastern time, over Zoom.  The following members were present.
    1. Dave Thompson
    2. Dawn Piech 
    3. Charlie Martin
    4. Rob Hawks
    5. Vinny Muoneke
    6. Bill Bryant
    7. Gardner Duvall
       
  2. A written complaint against an RBA was considered.  The Board considered extensive written materials and a video interview of the complainant.  The RBA submitted a written response to the Board’s notice, and was interviewed without recording at the RBA’s election.  Each Board member stated their views on the situation.

    A test motion to rescind the RUSA membership of the RBA received no second and was not voted on.  It was agreed that the RBA would be required to participate in a recorded Zoom meeting with the President and the RBA-L to work on unresolved issues.
     
  3. Rob reported that the new RBA for NY: Long Island has withdrawn.
     
  4. Rob discussed plans for the Brevet Coordinator Committee.
     
  5. Plans were discussed for the Audax Committee.
     
  6. Plans were discussed for a RUSA Headquarters calendar.
     
  7. Vinny provided an update on following up on the December 2023 Board decision to move forward with some volunteer recognitions from RUSA.
     
  8. Charlie provided a report on the process for the 2024 RUSA Board election, with the goal to conduct a true secret ballot.  This would be done within the RUSA website environment.  The system would require:
    1. A member account for all voters
    2. A unique email address for all member account holders
    3. Validating that no RUSA members are sharing an email account with other RUSA member
    4. Reaching out to members with such shared email accounts
    5. One-off solutions for voters who decline to create a member account
       
  9. Dawn reported on Between Controls.
     
  10. A motion to amend the Bylaws carried.  The Bylaw concerning the Financial Audit Committee now reads, with the new text in italics:

    Financial Audit Committee: Shall review the work of the Treasurer and report to the Board concerning the reliability of RUSA’s financial accounting.  At least one member of the Financial Audit Committee shall be a member of the Board.
     
  11. A discussion of strategic planning was concluded with a plan to create a Marketing Committee.
     
  12. The meeting was concluded at 10:05 Eastern without objection., with a plan to determine when or whether to have a February meeting based on availability of a few BOD members in the month of February.