The Board of Directors of Randonneurs USA, (RUSA), do hereby publish and promulgate these bylaws of RUSA, which shall be effective upon ratification by membership.
There shall be the following kinds of memberships:
Full memberships: A person shall be at least eighteen years old, or if a minor have parental consent to join RUSA. Each individual member shall have one vote in RUSA elections, and shall receive one subscription to each newsletter and/or journal published by RUSA. Annual membership dues shall be assessed to members in an amount determined each year by the Board.
Other memberships: Other memberships may be conferred upon individuals or organizations by the Board. These memberships do not require dues to be paid and do not entitle the recipient to vote in RUSA elections nor serve on the Board. They may entitle the holder to receive a copy of the newsletter and other RUSA publications. They may attend RUSA meetings. The Board may create categories of other memberships as it sees fit.
The President, with the approval of the Board, shall appoint the following standing committees and such other committees as are deemed necessary to carry out the purposes of RUSA:
Membership: Shall receive and process all membership applications, and shall keep accurate and current records of RUSA membership. The committee shall provide a report to the Board annually.
Liaison with Regional Administrators: Shall maintain close communication with the local Regional Administrators. The RBA Representative Director shall be Chair of this committee.
Publications: Shall be responsible for publishing American Randonneur and other publications in a timely manner.
Brevet Coordinator: Shall be responsible for soliciting each year's schedule of proposed Brevets from each Regional Brevet Administrator, submitting the calendar of proposed brevets to ACP, and maintaining a current, accurate schedule of Brevets to be offered by the Regional Brevet Administrators. The Brevet Coordinator shall also keep accurate records of those who have completed Brevets offered by the Regional Brevet Administrators, for ward appropriate records of Brevet results to ACP, and return certified Brevet results from ACP to the Regional Brevet Administrators.
Website Committee: Shall maintain and update the RUSA website.
The Committee Chairs and members may be appointed from either the Board or the general membership. They serve at the pleasure of the President. They may also be dismissed by a two-thirds vote of the Board.
Vacancies for positions on the Board of Directors shall be filled in the following manner:
The Board shall establish nomination procedures each year not later than the fall issue of the newsletter for any position which is vacant or whose holder's term will expire that year.
A member may submit his/her own name as a candidate for current vacancies in accordance with the nomination procedures established. Each candidate may submit a statement of interest and qualifications as a director of 250 words or less, to be printed and included with the ballot. Election of Directors shall be by secret ballot sent to all individual members by mail or by electronic means, including through the Internet. Completed ballots shall be returned within forty-five days of the date of mailing or other transmittal of the ballot.
If a Directorship becomes vacant due to resignation or otherwise, the Board shall have the power to appoint an individual to serve until the next election, at which time the candidate with the third highest vote total shall serve the remainder of the term.
The Board shall elect the Officers for each year at its first meeting of that year.
Term of Office
All directors terms shall begin on January 1 of the year following the year in which elected and shall end on December 31 of the third year following the year in which elected. No director may be elected to more than two successive partial or full terms. The President shall serve no more than three consecutive one year terms.
All fiscal policies of RUSA shall be promulgated by the Treasurer with the approval of the Board. All expenditures of RUSA funds must be made pursuant to items in the approved annual budget and must be authorized in advance by the Board. All non-budgeted items must be approved specifically by the Board. Expenditures up to $100 may be approved by either the President or the Treasurer and expenditures up to $250 may be approved by agreement of the President and the Treasurer in an emergency but in either case the expenditure must be presented to the Board at or before its next scheduled meeting. The RUSA fiscal year begins January 1 and ends December 31.
These Bylaws shall be amended only by vote of a majority present at a regularly scheduled meeting of the Board, provided that a quorum shall have been declared. The Directors shall be notified of any proposed amendment not later than two regular Board meetings preceding the meeting at which the amendments are to be adopted. Any changes in these Bylaws shall be published in the next issue of the newsletter. Amendments to these bylaws which are adopted by the Board shall become effective immediately upon adoption.
In the event of conflict between any provision of the RUSA Constitution and these Bylaws, the Constitution shall take precedence.