May 10, 2023 Board Meeting

Randonneurs USA Board of Director Minutes

MAY 10, 2023

  1. Call to order: The meeting was called to order at 8:05 p.m. Eastern time, over Zoom.  The following members were present.  
    1. Bill Bryant
    2. Dawn Piech 
    3. Charlie Martin
    4. Dan Driscoll
    5. Rob Hawks
    6. Vinny Muoneke
    7. Gardner Duvall
       
  2. The Treasurer did not appear, and his written report was discussed and accepted.
     
  3. Minutes: Discussion of the minutes for April 2023 was tabled.  Members reviewed the minutes and conferred by email after the meeting.  A motion to approve carried by email vote on May 18, 2023.
     
  4. Prior email votes by the Board were confirmed: Martin Shipp was approved as RBA for NC: Raleigh effective June 1, 2023, and the March 2023 minutes were approved.
     
  5. A motion to create a Financial Audit Committee was made and seconded.  The motion was tabled for further consideration of whether to amend the ByLaws with regard to this committee.
     
  6. The RBA-Liaison reported on several RBA transitions.  ACP results are up to date, and there is a plan to handle results late in the pre-PBP period in a timely fashion.  
     
  7. The Website Committee submitted a written report.  The Ultra Fleche award is almost ready to roll out.  The workflow for membership renewal was discussed.  There was a discussion about increasing the number of RUSA Arrow team events, which count toward achievement of the Ultra Fleche.
     
  8. Dawn Piech reported that Between Controls had its highest open rate yet, at 78.1%, and was received by more than3098 RUSA members.  Additionally, 7 opened the BOD meeting minutes and 1 opened the mission and values page on the website.  She further shared she is working on getting another member connected to our RUSA Instagram Chair, Ben Everett, to assist with our social media presence.  Dawn also is working to develop a RUSA YouTube channel to house all of the videos we have and will continue to develop.  She will get in contact with Tim Sullivan to see the status of the RUSA PR-Marketing video so the RUSA YouTube will be finished in ample time.
     
  9. There was a discussion of Board goals.  There was an agreement that setting goals for the following year should be started in the Fall and early Winter.
     
  10. A motion to amend the ByLaws was made, seconded, and carried.  The revised ByLaw says, with the change in italics: All directors' terms shall begin on January 1 of the year following the year in which elected and shall end on December 31 of the third year following the year in which elected. No director may be elected to more than two successive partial or full terms. The President shall serve no more than three consecutive one year terms.  Any officer whose term has ended shall continue to serve in that office, as a non-voting ex officio member of the Board, until the successor officer is elected by the Board.  There was also a discussion about informally addressing officer succession prior to the end of each Board term.
     
  11. A discussion about a RUSA volunteer award was tabled for June, with Vinny leading the project and to report back to the team for the next meeting.
     
  12. A discussion about a RUSA climbing award was tabled for further consideration.
     
  13. The next meeting was set for June 14, 2023, by Zoom.
     
  14. Adjournment: The meeting was adjourned at 9:55 Eastern time, without objection.