June 13, 2018 Board Meeting

MINUTES OF A MEETING

OF THE BOARD OF DIRECTORS OF

RANDONNEURS USA, INC.

Held June 13, 2018

A meeting of the RUSA Board of Directors was convened by telephone conference and called to order at 1708 PDT by the President. 

The following Directors were in attendance:

• Debra Banks

• John Lee Ellis

• John Capn Ende

• Nigel Greene

• Jake Kassen

• Lois Springsteen

• Dave Thompson

 

The minutes from the May 10, 2018 board meeting were approved.

The Treasurer distributed reports prior to the meeting for review by the board. Our bank balance continues its upward trend and inventory is down significantly, reflecting our strategy of moving apparel out of house as well as the write-offs of old stock.

A brief report of the BRB 1200k was given.

It was decided that the timing of the American Randonneur Award call for nominations will be shifted earlier (to the fall issue of American Randonneur) so it can be handled during the normal January Board Meeting.

2018 elections preparation was discussed and will be managed by the Secretary. Call for nominations will appear in the Fall issue of American Randonneur. MailChimp will be used to communicate election details to members.

The Treasurer reported on the 20th Anniversary celebration activities.  The store is open for caps and jerseys and patches are in distribution to RBAs and members. More patches will be ordered if needed since turnaround is quick. Delivery of medals to RBAs in time for anniversary week events is planned.

Henrik Schroeder’s RBA application for Southern Florida was discussed. MOTION: To approve Henrik Schroeder as RBA for Southern Florida without restrictions was passed. The RBA Liaison will notify the RBA and manage the transition in RUSA’s systems.

Discussion of the Coast-to-Coast rule wording was discussed. MOTION: To approve the award for Toshihisa Munekata who was a member of his Japanese organization during his first event and a member of RUSA for the recent three events. Passed.

Further discussion was held regarding the wording and consistency of the rules for similar awards. Membership policy as it relates to award credit will be discussed further in email. Policy will be passed to the Rules Committee for rules verbiage changes if needed.

The new RBA for Northern Virginia has successfully run his first events and has requested more events this year. This was approved.

The Treasurer reported on the progress of the Waiver Committee. There is agreement on the new waiver and process for rolling it out for next year. Online check-off of waiver as part of new membership or renewals for 2019 will be implemented. Waiver guidance for use of waivers (electronic and paper) will be prepared and distributed online.

There were no updates from the “mixed terrain” committee.

Discussion was held on the new Brevet Route Application policy. The President will work with the routes committee and RBAs to communicate the policy and refine our practices as needed.

Discussion of adding the Trace Nationale to our event offerings was held. The idea is popular with the RBAs. MOTION: RUSA will move forward with the Trace Nationale as implemented by the ACP, with results in our database, but without credit for RUSA awards. The motion was passed but after further discussion it was tabled to further discuss implementation details including the possibility of doing it on a trial basis only. Questions remain that need clarification with the ACP.

The meeting was adjourned at 1938 PDT.